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Data Protection and Privacy Policy

 

This privacy policy applies to Minerva.  We at Minerva take your privacy seriously. This policy covers the collection, processing and other use of personal data under the Data Protection Act 1998, and in compliance with GDPR, for which purpose the data controller is Minerva. We are registered with the information Commissioner's Office for this purpose.

 

The Data Protection and Privacy Policy employed by Minerva has been developed as an extension of our commitment to combine quality services with the highest level of integrity in dealing with clients, suppliers, associates and staff. We do not distribute sensitive data outside of Minerva, and only collect it when there is a legitimate reason for doing so. The Policy details how we collect, store and use information about individuals and organisations.

 

Candidates

 

Data you send us, which is likely to be included in the content of a CV, cover letter, email or additional attachment, will be stored confidentially and securely by us. We will only use this data in connection with the management of executive search processes, and will only disclose it to third parties when you have expressed an interest in a particular role, for the following purposes: (a) assessing and evaluating your suitability for a particular appointment; and (b) verifying your identity and the accuracy of the information provided. From time to time we may also contact you about other appointments on which we are working, and may invite you to events or inform you of information which we feel may be of interest to you in your career progression. We do not send round-robin emails, or untailored marketing.

 

Clients and service providers

Data you send us, in relation to specific assignments, tenders or other interactions, will be stored securely and confidentially to ensure that we are able to meet our contractual commitments to you; to notify you about any changes to website, such as improvements or service/product changes, that may affect our service. If you are an existing client, we may contact you with information about services similiar to those which were the subject of a previous sale to you, or to provide you with information requested from us about our services.

 

Information about others

If you provide us with information about other individuals, for example details of a referee or personal contact, you must ensure that they have agreed to you providing us with their details. We would advise you to keep a record of their agreement and provide them with a copy of, or link to, this policy to avoid any concerns.

 

Colleagues

 

If you work with us at Minerva, we will typically require data concerning bank details, address, NI number and other personal data, to facilitate your employment with us. This data will be stored securely and confidentially. From time to time individuals with whom we interact in our general business will also supply data such as bank details, for example in relation to reimbursing of expenses. We will delete this data from our database and systems as soon as it is no longer required by us.

 

Website visitors

 

We will collect personal data only if it is directly provided to us by you the user, e.g. your email address, name, home or work address and telephone number, and therefore has been provided by you with your consent. We also use analytical and statistical tools that monitor details of your visits to our website and the resources that you access, including, but not limited to, traffic data, location data, web blogs and other communication data (but this data will not identify you personally). 

 

The transmission of information via the internet or email is not completely secure. Although we will do our best to protect your personal data, we cannot guarentee the security of data while you are transmitting it to our site; any such transmission is at your own risk. Once we have received your personal data, we will use strict procedures and security features to try to prevent unauthorised access. 

 

You might find links to third party websites on our website. These websites should have their own privacy policies, which you should check. We do not accept any responsibility or liability for their policies whatsoever as we have no control over them.

 

On occasion, we may gather information about your computer for our services and to provide statistical information regarding the use of our website to our advertisers. Such information will not identify you personally - it is statistical data about our visitors and their use of our site. This statistical data does not identify any personal details whatsoever. Similarly to the above, we may gather information about your general internet use by using a cookie file. Where used, these cookies are downloaded to your computer automatically. This cookie file is stored on the hard drive of your computer, as cookies contain information that is transferred to your computer's hard drive. They help us to improve our website and the service that we provide to you. All computers have the ability to decline cookies. This can be done by activating the setting on your browser which enables you to decline the cookies. Please note that should you choose to decline cookies, you may be unable to access particular parts of our website. Our advertisers may also use cookies, over which we have no control. Such cookies (if used) would be downloaded once you click on advertisements on our website.

 

All

 

For legitimate business purposes, we will store data for five years. This is in accordance with legal, tax and accounting requirements. Where your information is no longer required, we will ensure it is disposed of in a secure manner and, where required by applicable law we will notify you when such information has been disposed of. 

 

We will continue to oversee implementation of and compliance with this Policy and will adapt the Policy to reflect changes in technology and the expectations of everyone they deal with. If you have any questions or comments on Minerva and its data protection policy please contact one of the partners at hello@minervasearch.com. If you have a complaint about the handling of data, you have the right to involve the Information Commissioner - but please inform us first, preferably by email to hello@minervasearch.com, so that we may have the opportunity to address any issues directly with you.

 

We may disclose your personal data outside of our group: (a) in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets; and (b) if Minerva's business is bought by a third party, in which case personal data held by it about its customers will be one of the assets to transfer to the buyer. However any such transfer will only be on terms that the confidentiality of your personal data is protected and that the terms of this privacy policy will continue to be complied with by the receipient.

 

The Data Protection Act 1998 gives you the right to access information held about you by us. This right can be exercised by you in accordance with the Act as an access request. Should you wish to receive details that we hold about you, please contact us using hello@minervasearch.com

 

 

Version: March 2018