Data you send us, which is likely to be included in the content of a CV, cover letter, email or additional attachment, will be stored confidentially and securely by us. We will only use this data in connection with the management of executive search processes, and will only disclose it to third parties when you have expressed an interest in a particular role, for the following purposes: (a) assessing and evaluating your suitability for a particular appointment; and (b) verifying your identity and the accuracy of the information provided. From time to time we may also contact you about other appointments on which we are working, and may invite you to events or inform you of information which we feel may be of interest to you in your career progression. We do not send round-robin emails, or untailored marketing.
Clients and service providers
Data you send us, in relation to specific assignments, tenders or other interactions, will be stored securely and confidentially to ensure that we are able to meet our contractual commitments to you; to notify you about any changes to website, such as improvements or service/product changes, that may affect our service. If you are an existing client, we may contact you with information about services similiar to those which were the subject of a previous sale to you, or to provide you with information requested from us about our services.
Information about others
If you provide us with information about other individuals, for example details of a referee or personal contact, you must ensure that they have agreed to you providing us with their details. We would advise you to keep a record of their agreement and provide them with a copy of, or link to, this policy to avoid any concerns.
If you work with us at Minerva, we will typically require data concerning bank details, address, NI number and other personal data, to facilitate your employment with us. This data will be stored securely and confidentially. From time to time individuals with whom we interact in our general business will also supply data such as bank details, for example in relation to reimbursing of expenses. We will delete this data from our database and systems as soon as it is no longer required by us.
We will collect personal data only if it is directly provided to us by you the user, e.g. your email address, name, home or work address and telephone number, and therefore has been provided by you with your consent. We also use analytical and statistical tools that monitor details of your visits to our website and the resources that you access, including, but not limited to, traffic data, location data, web blogs and other communication data (but this data will not identify you personally).
The transmission of information via the internet or email is not completely secure. Although we will do our best to protect your personal data, we cannot guarentee the security of data while you are transmitting it to our site; any such transmission is at your own risk. Once we have received your personal data, we will use strict procedures and security features to try to prevent unauthorised access.
You might find links to third party websites on our website. These websites should have their own privacy policies, which you should check. We do not accept any responsibility or liability for their policies whatsoever as we have no control over them.
For legitimate business purposes, we will store data for five years. This is in accordance with legal, tax and accounting requirements. Where your information is no longer required, we will ensure it is disposed of in a secure manner and, where required by applicable law we will notify you when such information has been disposed of.
We will continue to oversee implementation of and compliance with this Policy and will adapt the Policy to reflect changes in technology and the expectations of everyone they deal with. If you have any questions or comments on Minerva and its data protection policy please contact one of the partners at firstname.lastname@example.org. If you have a complaint about the handling of data, you have the right to involve the Information Commissioner - but please inform us first, preferably by email to email@example.com, so that we may have the opportunity to address any issues directly with you.
The Data Protection Act 1998 gives you the right to access information held about you by us. This right can be exercised by you in accordance with the Act as an access request. Should you wish to receive details that we hold about you, please contact us using firstname.lastname@example.org
Version: March 2018